Current behaviour:

Only the PO creator receives a notification when a Purchase Order is fully approved.

Sub-Program Managers and Business Managers are not notified when a PO reaches final approval.

There is no field or timestamp showing when a PO has been emailed to the creditor.

Problem:

Sub-Program Managers must repeatedly check the Financial Management dashboard to see if POs are approved.

This creates inefficiency and delays in sending POs to creditors.

Requested improvements:

Add an email and/or dashboard notification to Sub-Program Managers when a PO reaches final approval.

Optionally notify the final approver as well.

Add a “Date Sent to Creditor” field or timestamp when “Email Creditor” is used.

Use case:

Schools where the Business Manager is the final approver, but Sub-Program Managers handle follow-up and sending.